Managing the Workspace

My Project Management Routine and Productivity Tips

As a freelance worker — my work schedule and to-do list switches up everyday. It can be overwhelming when a ton of projects land on you last second and other days can have a stretch of free time to dedicate to personal projects or marketing yourself to new clients. Figuring how to prioritize all the days task takes a couple of apps on my end. Below are my favorite project management platforms and routines that help me work smarter not harder.

Project Management Apps

Trello

There are tons of PM systems out there, not all of them are free or have great user design. My go to is Trello definitely meets those two features. You can create multiple boards that can store “cards” that carry your task, files, checklist, and team notes. The boards continue in a horizontal direction and you can add colors or labels to the cards and decorate your background. I have a board for “Ideas”, “Work in Progress”, and “Complete” and I just move the cards to the designated category.

Google Keep

I absolutely love G-suite and all the available apps. Google Keep is a life saver not just project checklist but for grocery shopping, logins, quick mental notes, and image/audio notes. You can also quick doodles using their marker tool. It saves your drafts automatically. I use Google keep for quick checklist if I’m on the go.

Notion

Notion is an all in one planner, tracker, and note system. You can group by status, filter your data, and drag your task. You can view your projects as a table, board, or calendar. Notion is a great platform for multiple use and its sleek minimal interface makes your task clear and easy to read.

Notion

Notion is an all in one planner, tracker, and note system. You can group by status, filter your data, and drag your task. You can view your projects as a table, board, or calendar. Notion is a great platform for multiple use and its sleek minimal interface makes your task clear and easy to read.

Time-Check

I use alarm clock apps throughout the day to make sure I am not overspending time on a short break, lunch, or a project. With so much boards on Trello, I want to make sure my days productive without burning out. I use Vclock to set an alarm as an alert to move on to the next task or take a break. Its helped me manage my time — especially as a person who gets pulled into a project that its hard to pull away until its complete.

If you want to know how you spend your time in order to work smarter, you might want to try Toggle Track. Its great for tracking reminders, recording your work time, and getting a report of your time spent on web, desktop, or mobile apps.

Freelance creative sharing design + business hacks

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